TL;DR

This release enhances and expands Terms and Conditions documents to improve the editing process and provide the ability to explicitly publish documents. You can also now issue terms to your students via the web app. Existing documents are not affected.

 

Terms and Conditions Documents

Terms and Conditions are provided to clarify what you expect from your students and what they can expect from you. Furthermore, it protects both you and your learners in the unlikely case that there is future disagreement about whether the instructor or student has failed to deliver what was expected of them. As such, you should consider a Terms and Conditions document an absolute necessity for your business and not an optional extra and because it is an essential part of your business, we provide the ability to create, edit, issue and sign documents within the app.

 

Listing Terms

When you access the Student T&C’s feature, you will be presented with a list of all your available Terms plus the ability to clone a standard set of Terms, provided by MyDriveTime, as well as add a completely blank set if you wish via the ‘+’ button.

 

 

Publishing Terms

The most significant change that we have made is that we have now included the ability to publish Terms. In order to issue a Terms document to a student/parent, it must be published. Indeed, unpublished terms will not even appear on the list that you can select to be sent. In the image above, you will see that I have 2 terms, one of which is already published, and can be issued to students, and another which is as yet unpublished because it is still being worked on and is not yet ready to be sent out.

This enables you to spend time updating your terms, getting them completely ready, before making them available. Once you are satisfied that it says what you want it to say, you can publish it, making it available for sending.

 

Editing Terms

Clicking on the context menu (3 dots to the right of each card), you have up to 3 options, to edit the details of the terms, to edit the terms document itself and to control whether this set is the default.

 

 

    1. The first of these options allows you to change the name of the terms, add some usage guidance and make it published. Here you will also find the option to delete the terms if required.
    2. The second option allows you to edit the terms document itself i.e., the text.
    3. The third option allows you to control whether that document is considered to be the default.
        1. If the document is already the default, it allows you to clear the default
        2. If the document is not already the default, it allows you to make it so – any existing document that is specified as default will lose its default status.
        3. Note: If a document is unpublished, it cannot be set as the default document.

 

Edit details

Simply change the details you want to and click ‘Save’.

 

 

Delete terms

This is also the screen where you can delete documents, by clicking ‘Delete’ and then clicking ‘Confirm’. Note: Any copies of this document which have been issued but are as yet unsigned will also be deleted; any signed or rejected documents will not.

 

 

Edit Document

This is where you can change the text in the document itself. The editing process has an Autosave feature, which is on by default, and which will save your document every time you pause when typing (which, if you’re like me is after every letter!). You can turn off Autosave if you wish using the toggle at the bottom of the screen. If you choose to turn it off, you are at risk of losing your document if your device crashes. You need to click ‘Save’ to save your changes to the document.

 

If the document you are editing has previously been issued and is unsigned, any changes you make are automatically and immediately updated to that previously issued copy when the document is saved. Therefore, if you wish to make wholesale changes we recommend that you turn off Autosave, make all your changes, and then save the document, at which point any issued copies will be updated.

To make this clearer to you, if there are unsigned copies, a warning will appear telling you how many students will be affected if you make changes.

 

Furthermore, when the student next opens the document to read or sign, they will be warned that the document has changed and that it is recommended that they read it again before signing. Note: Any changes you make will not be updated to anyone that has already signed or rejected the document.

 

 

Issuing Terms

You can now issue terms to your students via the web app; the option is under the student profile tab.

The only other change in this area is that when you issue terms, you will only be able to see and select terms documents which have been published.

 

 

If you find any issues with this release or anything else, please contact us at support@mydrivetime.co.uk.